Don't you know? Why is Office 365 backup critical nowadays? Okay, Let's understand with a scenario:
Imagine you arrived at your Office and logged into the Office 365 account. And you find out all of your crucial data files are not there – documents, project files, client details etc. Now, all of the essential details that are required for your organization have been damaged. At that moment, you will realize that storing data on the cloud server does not mean it is backed up.
Most Office 365 users think Microsoft takes care of their cloud data. However, Microsoft’s major concern is to manage data in the Office 365 account and program uptime. Moreover, they provide various utilities through which users can restore their deleted data back. But the misconception that Microsoft backup users’ data on their side leads to heavy damage when the backup process gets neglected. So, it is the duty of Office 365 users to protect their important information against any attack or data loss situation and take Office 365 backup timely.
You can only depend upon Microsoft to meet the regular requirements of the organizations. But completely relying on Microsoft to provide data security is not a good approach. For instance:- On the 2nd May of 2019, Microsoft cloud services faced downtime such as Azure and Dynamics 365. It was an internal issue by the Microsoft team itself on modifying the DNS.Now, let’s start going to step through seven top most important reasons why you need backup for office 365. So, let’s look at the possible reason.
1. Accidental Erasure of Office 365 Mailbox Data
In Microsoft Office 365 program, the Deleted Item Folder and Restore an Earlier Versions options only retrieve the deleted data up to a certain limit. It is helpful in simple recovery of data. In a case when the data removes from the geographic redundancy, the native approach fails. Actually, the geo-redundancy service stored the data at different centers. So, whenever a data loss disaster occurs, it may switch to another data center and provide the data to the users. That is why the Recycle Bin folder is not considered as the ideal Office 365 backup solution.
2. Security Breaches in Organization Starts With Employees
Most of the time companies become victims of their own ex-employees. The fired workers take advantage of weak backup strategies of Organizations. And stole the company data and released it to other organizations. Sometimes, the fired employees intentionally delete the Office 365 data that damages organization health. So, it is recommended to have a strong backup plan to handle this type of issue.
3. Cyber Attacks Threat to Business
Nowadays, half of the organizations have experienced cyber attacks. Ransomware attacks are powerful enough to cause serious damage to the organizations. These types of threats come through in emails. As a result they encrypt all of the data and no one is able to access it. But with the help of regular backup, users can protect this situation very easily.
4. Integration of Third Party Apps
Organizations are using Office 365 because of its several impeccable features. One of them is integration of other third party apps. But relying on them is not the right approach. As Microsoft updates its apps on a regular basis. But the attackers pick the oldest and vulnerable apps to make entry to the database.
5. Cruciality of Microsoft Teams Data
Microsoft Teams database structure is not as simple as it looks. The storage structure of Microsoft Teams is differ from other apps. It stores the different information regarding Teams sites, membership, and others as well differently. So having the backup of Microsoft Teams is crucial to maintain the data security by taking Office 365 backup.
6. Microsoft Services Outage
As Microsoft is known for its smooth and uninterrupted services. But Microsoft also has downtime in . Due to which, organizations suffer a lot and get a negative impact on their business workflow. But because of Office 365 backup you can work offline with Office 365.
7. Confusion of Retention Policies
There is an option of Retention Policy in Microsoft Office 365. If any data item is subjected under this policy, then users can perform any operation on data like editing, freely because the data is preserved at its original location. But the downside of this method is its time-frame.
Yes, actually, retention policy works under a time limit. If an organization has a retention policy for “deleted after 7 years” this means the data will keep in place for 7 years. Once the time limit is over, the content will be destroyed automatically.
So, it is also not considered as an alternative to backup. Hence, it must have a robust backup technique to keep your data protected from any threat. Office 365 users can also take help of the Office 365 Exporter. This tool takes the backup of Office 365 including all of the users’ mailboxes in PST format. This file will remain forever in the storage device until or unless it gets corrupted or deleted intentionally.
The population of Office 365 users has increased exponentially from the last decade. As a result, data volume and complexity also enlarges. According to a survey report approx 53% organizations admit that they lost their data in the SaaS applications.
With this post, we clearly understand that Microsoft does not take responsibility to fully backup the user data. That is why Office 365 backup is important while dealing with manual ways. So, it is better to have a strong backup of the important data. Thus, users always have their precious data in case of a data loss disaster.